Timesheet calculator FAQ for work hours, breaks, and pay

It converts each clock-in and clock-out time to minutes, subtracts the start from the end, deducts the unpaid break, and adds all enabled days. When an end time is earlier than its start time, the calculator adds 24 hours so the shift can cross midnight once.

Yes. When clock-out is earlier than clock-in, the calculator treats clock-out as occurring the following day. A 10:00 PM to 6:00 AM shift is eight hours before break deductions. Keep the actual dates with the result because the calculator displays times, not a calendar record.

Enter the combined duration of unpaid breaks in minutes for each day. The calculator subtracts those minutes from elapsed shift time and never returns a negative daily total. Do not enter paid breaks as deductions, and verify the applicable policy before using a total for payroll.

The elapsed time from 8:30 AM to 5:00 PM is 8 hours 30 minutes. Subtracting a 30-minute unpaid lunch leaves 8 hours worked, shown as 8:00 and 8.00 decimal hours. Five identical days total 40:00 hours for the week.

A time card usually records clock-in, clock-out, and break times. A timesheet may also assign hours to projects, clients, tasks, or billing codes. This site uses both common search terms, but its weekly tool calculates one start, one end, and one combined unpaid break for each day.

Decimal hours express minutes as a fraction of one 60-minute hour. For example, 7 hours 30 minutes is 7.50 hours, while 7 hours 45 minutes is 7.75 hours. Decimal time is convenient when multiplying worked time by an hourly pay or billing rate.

Divide 45 minutes by 60 to get 0.75, then add the seven whole hours. The result is 7.75. A value of 7.45 decimal hours would instead represent 7 hours 27 minutes because 0.45 multiplied by 60 equals 27.

It splits total hours at the threshold you enter. Regular hours are multiplied by the base hourly rate. Overtime hours are multiplied by the base rate and the selected multiplier. Time and a half uses 1.5x, so a $20 base rate produces a $30 overtime rate.

No. You choose the overtime threshold and multiplier. The result is an arithmetic estimate and does not decide employee classification, eligibility, compensable time, the correct regular rate, taxes, or legal compliance. Confirm all policy-sensitive inputs with current authoritative guidance or a qualified professional.

The weekly timesheet page estimates all entered hours at the base hourly rate. It does not automatically apply an overtime premium. Take the weekly hours to the separate overtime pay calculator, enter the appropriate threshold and multiplier, and review the resulting regular and overtime amounts.

Calculator values are processed locally in your browser and are not saved as a timesheet history or user account by this site. Routine hosting providers may still process request data needed to deliver and secure the page. See the privacy policy for the full explanation.

Yes. The weekly calculator includes print and copy controls for the current summary. A browser may also offer Save as PDF from its print dialog. Review every entry first, and keep source records and approvals separately because a copied result is not an official payroll record.

Use it as an independent arithmetic check, not as the only record or approval. Compare clock times, break treatment, overnight dates, rates, rounding, and overtime inputs with the source records and required method. The calculators do not determine taxes, deductions, legal compliance, or whether time is compensable.

The work hours calculator returns zero when start and end times are identical. It does not assume a 24-hour shift because the same input more commonly means no elapsed time or an unfinished entry. If a shift genuinely lasts 24 hours, preserve the dates and calculate the separate calendar periods in the authorized timekeeping record.