Free time card calculator with lunch breaks and weekly pay
Enter clock-in, clock-out, and unpaid lunch break times for Monday through Sunday. Get daily totals, decimal hours, and estimated weekly pay.
Enter daily clock-in, clock-out, and lunch break times
How to fill out a weekly time card calculator online
Enable each day worked and enter the exact clock-in and clock-out times shown by the source record. Add the total unpaid lunch or rest break in minutes. Each row displays the net shift in hours and minutes and in decimal hours, while the footer adds every enabled day into one weekly total.
Use Standard week to load sample 9:00 AM to 5:00 PM entries, or Clear to mark every day off. Edit every default to match the actual record rather than treating the sample as a schedule recommendation. Days that remain disabled do not contribute to the total.
Weekly time card calculator formula with unpaid lunch breaks
Net daily minutes equal clock-out time minus clock-in time minus unpaid break minutes. If clock-out is earlier than clock-in, the calculator treats clock-out as the next day. Weekly minutes are the sum of all enabled days.
Decimal hours equal net minutes divided by 60. A 7-hour 30-minute shift is 7.50 decimal hours, while a 7-hour 20-minute shift is 7.33 when rounded to two decimals. Pay is calculated from the unrounded total minutes.
Time card example for 8:30 AM to 5:00 PM with lunch
A shift from 8:30 AM to 5:00 PM lasts 8 hours 30 minutes before breaks. Entering a 30-minute unpaid lunch produces 8:00 worked hours, or 8.00 in decimal format. Five identical workdays produce 40:00 hours for the week.
If one day ends at 5:20 PM, that day produces 8:20 after the same lunch deduction. In decimal form, 20 minutes is 0.33 when displayed to two places, so the row shows about 8.33 hours. The weekly pay estimate still uses the underlying minute total for its arithmetic.
How to print or copy a completed employee time card
Use the print control after reviewing the current week. Your browser can send the page to a printer or, on supported systems, save it as a PDF. The copy control creates a plain-text summary that can be pasted into a note, message, or review document.
Printing or copying does not turn the calculation into an approved payroll record. Keep the original dates, employee or project details, required approvals, and source clock records in the system your organization uses. The calculator does not store a time card history or approval trail.
Difference between a time card and a timesheet calculator
A time card usually focuses on when a person starts and ends work, plus any break deductions. A timesheet may also allocate hours to clients, projects, tasks, or billing codes. Both terms are often used for a weekly grid that totals hours worked.
This page functions as a simple seven-day employee time card. It records one start time, one end time, and one combined unpaid-break duration per day. It does not split a day across projects or preserve multiple separate shifts, so record complex schedules in separate source entries before combining them.
Common weekly time card errors that change total hours
An incorrect AM or PM selection can add or remove 12 hours, while entering a one-hour lunch as 1 minute leaves 59 minutes that should have been deducted. Also check whether the day is enabled: a row marked as a day off contributes nothing even when start and end fields still contain sample times.
Overnight entries need their actual dates beside the calculation so an early-morning clock-out is not mistaken for the same calendar day. If a person works more than one separate shift in a day, calculate and retain those source entries separately, then combine only the verified worked minutes for the daily or weekly record.
Reviewing employee time card totals before payroll
Compare daily totals with the original clock records, confirm whether each break is paid or unpaid, and verify the dates of overnight work. Check AM and PM, disabled days, and any break that makes a daily total zero. Rounding each day can produce a different total from rounding only the complete week.
The estimate does not determine overtime eligibility, employee classification, taxes, deductions, or lawful pay. Use the overtime calculator for arithmetic involving a chosen threshold and multiplier, then verify the result against current authoritative requirements, workplace policy, and the approved source record.